Dear committee and block representatives,

We refer to the notice of committee meeting, issue by Malar, to be held on 26.June 2009, 8.30pm at Nash’s residence, no. 21, Jalan Hilir 5.

The recent low attandance by the committee members and block rep has been a concern and will affect the proper functioning of the committee. Our chairman wish to convey his concern to you and hope that future meeting attendance will improve.

We have a small group meeting last evening at Nash’s residence on the security company quotations and have agreed to put forward the decision on the appointment of new security company to the forthcoming committee meeting.

We hope that you will attend the next meeting and share your views before the decision is made on the appointment of the new security company.

Rgds
Raymond Lee

Date  :  22nd April, 2009

Time  :  2:30 pm

Place  :  Pejabat Pengurus Wilayah (Tengah), Jabatan Pembangunan Aset, Aras 2, Wisma Bintang, No.13A, Sekyen 15A, Jalan 225, 46710 Petaling Jaya, Selangor Darul Ehsan.

Attendance :  TNB Representatives: 
Encik Khairil Anuar Baharin, Strategic Management Dept, TNB
Encik Mohd Azli b.Abd.Rahim, Pengurusan Komersil/Perhubungan Kerajaan Dan Projek Khas TNB
Encik Zoolhilmi M.Jamil, TNB, KL
Encik Ir. Zuhairy bin Mahidin, Distribution Division (33kV) Kuala Lumpur
Encik Abdul Sani Hj.Abd.Aziz, Unit Pengurusan Tanah dan Izin Lalu
Encik Abdul Kadir Othman, Bahagian Selenggaraan, Transmission Line
Encik Chan Sau Loh, TNB Shah Alam
Encik Harizul, PMU Pandan Maju

Taman Sri Angsana Hilir Representative:
Encik Faizal bin Mohammad Arshad

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DIALOGUES CONTENTS:-

Encik Faizal bin Mohammad Arshad, as representative from Taman Sri Angsana Hilir extend his thanks to TNB for responding to the association request with fast response. He further mentioned that the association had received good response and support from TNB especially during the dialogue with Ms. Ong Li Ling and TNB team, Taman Gotong Royong and EMF data taking process.

Following are the issues mentioned to be discuss with TNB :

1. Street Lamp - Request to add more street line lamp especially between the Emergency Line whereby is dark and unsecured safety to residents and vehicles parked at the side lane.
2. Residents Association Request for location of Rentis Land to utilized as Taman Sri Angsana Hilir Residents Community  Centre.
3. Update on TNB planning at the PMU Pandan Maju which the location is beside Taman Sri Angsana Hilir
4. Electricity Interruption Service (Black Out) at Hilir 3 and 4 (only night time) whereby within 2 months, the incidents happen very frequently. E.g. Last Friday till Sunday, 3 days of black out at Jalan Hilir 3 (Friday) and Hilir 4 (Friday - Sunday)

 

TNB responses as follows :

Street Lamps:

According to TNB, all the street lamps are under the supervision of PBT (Pihak Berkuasa Tempatan). In our case, its falls under Majlis Perbandaran Ampang Jaya (MPAJ). In any case, TNB is not permitted to install street lamps unless an approval letter issued by MPAJ for concern and approved the location of the new street lamps. The new street lamps will be born and under the expenses of MPAJ.

 

Hence, for our case, to resolved the problem of street lamps is to revert to MPAJ.

 

Exemption only falls to Remote or Rural Area whereby TNB provide subsidies for electricity supply, e.g. street lamps and etc. as social obligation of TNB towards customers and the nation needs.

 

 

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TSAHRA Request for  Rentis Land: 

Rentis Land falls under the Akta 447, Akta Bekalan Letrik 1990. By laws, its clearly stated that  for high voltage tower, for safety purposes, there must be a buffer or clear land of 40 meters (20 meters from tower point on left side and 20 meters on right side= means 40 meters) The clear land falls under the Rentis Land.

 

Furtherance of Akta 447, its further mentioned that TNB are given the right of ‘hak laluan’ to the rentis land and it does not mean the land is under the ownership of TNB.

 

In our case, at our area, The rentis land beside our taman is land held by the government. Means, in order for us to use the land, we need to apply T.O.L (temporary Occupation of Land) from the Land Office to use the Land.

 

Once we received the approval of T.O.L from the State Government, then we need to furnish and keep TNB informed the usage of the rentis land. Basically, TNB will advice what is permitted and prohibited activities in Rentis Land. This to ensure safety. In practice, TNB does not issue any approval letter to use the land.

 

Vice versa to individual land owner under Rentis Land, we need to request permission from the land owner to use the land.

 

Hence, TNB further mentioned that under Rentis Land is prohibited to build any structure on it.

Update on TNB Future Planning:

Basically, there are two (2) futures planning in Pandan Area:

1. TNB under process of upgrading (expending the capacity of the current PMU-make it bigger) the current PMU Pandan Maju situated beside our taman, especially surrounding Kampong Pandan. The location from Masjid Ar Rahimah towards our current PMU Pandan Maju station.
2. Means that all the flower nurseries  and the junk metal scraps shops (beside the bridge in front of Perodua Kg.Pandan ) and 16 illegal houses (setinggan) and flower nurseries beside the setinggan towards the current rentis located beside our area inclusive beside the Hilir 6 and Hilir 3 (inclusive the car wash, motor repair stall and empty stall beside Taman Sri Angsana Hilir Guard House). This area is now ownership occupied by TNB. TNB had paid premium to the Government for the possession of  the land. The project is delay due to MPAJ default of demolishing all the mentioned area’s including beside our Taman area)TNB is under process of upgrading the small tower (talian kecil). Upgrade from 33 kV to 275 kV.

The two above projects are considered as TNB MEGA PROJECTS. The electric supply chain to fulfill the electricity usage start from KAMPONG PANDAN - AMPANG EAST - BENTONG - LENGGENG.

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Electricity Interruption at Taman Sri Angsana Hilir:

Ir. Zuhairy bin Mahidin the person in charge will look into our complaint and will take fast action towards minimized the power supply break down.

Other matters:

TNB informed that the tender for brick wall fencing to replace the current fencing at  PMU Pandan Maju (beside our taman) is already out and open to public to bid for the price to build up the bricks wall fencing. It will be awarded soon.

TNB is much obliged to work together with any Residents Association to hold dialogues for the public to know the updates of TNB or to discuss any complaints or problems occurred within the TNB portfolios. 

Meeting adjourned at 5:00 pm. 

 

Prepared by,
Faizal bin Mohammad Arshad

Chairman
Taman Sri Angsana Hilir Resident’s Association

Date  : 3 April 2009 (Friday) 
Time  : 8.30 pm 
Venue : En Zailan’s Residence, 28, Jalan Hilir 4

Meeting attended by:
Faizal Mohammad Arshad – Chairman (FMA)
Mohd Redzuan Hassan (RH)
Zailan Shaari (ZS)
Tai Seng Hook (TSH)
Sally Ng (SN)
Sundaraj (Raj)
Lu Ai Nah (LAN)
Azmi Abd Hamid (AH)
Mohd Yasin (MY)
Chan Shak Lun (CSL)
Haredas Suppiah (HS)
Thavamalar Muniandy (TM)

By invitation : En Shamsuri - KOP Security
En Shamsul - appointed contractor, Alam Flora
 

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Security:
Chairman highlighted that security patrolling and reporting had become inconsistent since the gotong royong. He also commented that the frequency in the change of guards was high. Theft and other disturbances have also increased. Weekly reports have not been submitted on time and patrolling has not been consistent. Those on duty at the guardhouse are not alert and are not monitoring the vehicle movements stringently. Committee expressed its worry that if this situation continues, any incident that occurs in the Taman will not be handled effectively. Committee also noted that the Hotline number was not working.

En Shamsuri of KOP was invited to explain/clarify matters.

En Shamsuri explained that internal issues within KOP was the main cause of these problems, including getting the Committee personally involved. He will look into the matter with urgency and will find a resolution soonest possible.

As these issues were affecting the patrol and quality of work, Committee requested that a proper SOP and workflow be created for our Taman and that the guards adhere to this. Committee too will be able to monitor the guards better.

Additionally, with immediate effect, the guards will have a table outside the guardhouse to enhance monitoring during the nights. They will record all vehicle numbers of cars without stickers coming into the Taman after midnight. Weekly reports must be submitted to the Chairman in a timely manner.

In the meantime, En Abdul Rahman has been appointed the new Supervisor in Charge; he is contactable at 013 – 641 516.

Chairman said that 2 committee members will be appointed to supervise and monitor the guards and their duties; one for H3 & H4 and another for H5 & H6. To be discussed at next meeting

 

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Cleanliness of the Taman:

 

En Shamsul, an appointed contractor of Alam Flora was invited to explain the contractor’s role and responsibilities in maintaining the cleanliness of the Taman. Committee noted that the cleanliness around the Taman had improved and the workers were seen to be more hardworking.

1. Sweeping – MPAJ contract states that it needs to be done only 2 times a month but En Shamsul said it is done for frequently for our Taman.
2. Cleaning of drains – simple cleaning can be done for all the smaller drains around the Taman. The H6 drain is very difficult to clean due to the massive amount of garbage. Flow is not smooth. He will try to liaise with Alam Flora or MPAJ directly for assistance.
3. Usage of the HPT to clear main drains – not effective as the drainage structure is not good and smooth. Backflow occurs almost immediately after cleaning resulting in clogs. There is too much debris and dried cement from renovation works that affect the cleaning, even with the HPT.
4. Contractors will not clear household rubbish.
5. They will help to clean the cat droppings along the emergency lanes.
6. Cleaning of backlanes – will help if residents can get the gates open.
7. Rats/rodents problem – there is no allocation for the contractor for rat poison. But En Shamsul will look into it and see how best he can assist.

En Shamsul to provide the committee with his contact number and schedules for grass cutting, sweeping, cleaning and collecting rubbish (grass and drain). This schedule will be communicated to the residents who will be ale to move their cars from the road shoulders and keep the backlane gates open during the cleaning works.

Any other communication meant for the residents can be passed on to the committee who will then circulate it to the residents.

 

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Gotong Royong Updates & Fees Collection:

 

Mr Tai presented his statement for the gotong royong. Still outstanding was the money from the ADUN. Chairman will follow up on this.
Fees collection was only at 76% and still short of 7 houses from the previous collection.

Chairman added that he needed help with H3 collection. Decision was made to improve the security situation first before commencing next round of collection.

 

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Title Issues:
Chairman updated committee on his meeting with PTG (details mentioned in Chairman’s updates via email).
• In the meeting, Head of PTG said he will assist to identify who is the right person to handle our Taman’s issues – either Insolvency or PTG itself.
• He will seek legal advice on the Insolvency Act to get the right information as well as to find out the limits of his authority in managing this matter.
• He will call for a meeting by end of the month with Ler Lum, our Association, AmBank, MPAJ and Insolvency to discuss and resolve this matter. Chairman to follow up.
• MPAJ needs to be present as they have all the details related to the property. Chairman will try to get a copy of this information and forward it to PTG for their perusal.

 

Chairman had explained to PTG that the residents were already paying a premium on their properties in the form of quit rents; in some cases, it is a huge burden on the residents. If the sub-division goes ahead, some residents may not be able to afford to pay for additional costs.
Waiver of premiums/fees may be possible as a precedent has already been set; PTG will assist with this.

 

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Review Of Constitution; EGM & AGM:

1. Committee to discuss this further with Mr Raymond Lee on these matters. Meanwhile, Mr Haredas is appointed as the Ad-hoc Committee Head to oversee the planning and execution of the EGM/AGM. He is to appoint other members to this committee.
2. External Auditors to be appointed to verify and validate Association’s accounts. To source for a suitable party to do this with reasonable fees.
3. The EGM/AGM will be held at the kawasan lapang near H5, H6. Tents to be sourced from the office of the Ahli Parlimen Pandan. Chairman has proposed inviting Datuk Ong Tee Keat to officiate at the event. His PA had indicated that they may want to be more involved in our Taman’s activities.
4. To also invite the Rukun Tetangga Kawasan Ulu Langat. If the Association is invited to join the Rukun Tetangga, we may be able to apply for an activity centre as well as other form of assistance in terms of equipment for security patrol. Committee unanimously agreed to register as part of this Rukun Tetangga.

 

 

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Resignations & Appointments:
Puan Nik had tendered her resignation as Assistant Treasurer but to remain as ordinary member. Committee agreed to allow to take rest during her pregnancy and to give her enough time to recover from her health problems. Committee will manage as it is for now.

 

Security Monitoring – to appoint 2 members to oversee the security patrol/guards; 1 for H3, H4 and 1 for H5, H6. To discuss at next meeting.

 

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Other matters:

1. En Tahir – several committee members had met him for a dialogue with a positive outcome.
2. Tree cutting – MPAJ has cut down the trees near TNB but they are not responsible for the fruit trees at residents’ houses. Owners will have to bear their costs. Committee to officially inform the resident in H4 on this matter and to get him to trim/cut the tree.
3. Fencing at the kawasan lapang – latest quotation obtained was for RM7000. Committee agreed to complete fees collection first and then to discuss this matter later.

 

 

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Next meeting:
Date : TBA
Time : 8.30 pm
Venue : TBA

 

 

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Meeting ended at 11.130pm, with a word of thanks to the Committee members from the Chairman. Committee also recorded its thanks to En Zailan for graciously allowing the meeting to be held at his residence.

Date: 23 February 2009 (Monday)
Time: 8.30 pm
Venue: En Redzuan’s Residence, 46, Jalan Hilir 4

Meeting attended by:
Faizal Mohammad Arshad – Chairman (FMA)
Mohd Redzuan Hassan (RH)
Nash Johari (NJ)
Tai Seng Hook (TSH)
Abu Bakar (AB)
Sally Ng (SN)
Raymond Lee (RL)
Sundaraj (Raj)
Azmi Abd Hamid (AH)
Thavamalar Muniandy (TM)

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Security:

Generally, the patrolling has improved. Weekly reports have been punctually submitted to Chairman. Hilir 3 residents have also commented that the guards have been punctual.

Complaints about the guards spending too much time inside the cabin was highlighted. This could lead to them overlooking any incident that may occur in the Taman. They should be spending more time monitoring the vehicle movement in/out of the Taman. To bring this matter up with KOP bosses.

Propose to look for an alternative site where guards can monitors the car movement more effectively; probably opposite the current guardhouse. To pursue this further when TNB has completed constructing their wall and subject to budget availability.

Pasar Tani days – residents of H3 have complained of difficulty of getting back to their houses due to traffic congestion. There is a request to have the barrier gates opened for 1 to 2 hours with a guard monitoring the area. To study this further and if okay, to get a proper schedule drawn up for opening H4 gate only.

Need to appoint a Committee member to oversee the security issues, to replace Mr Raymond Kok.

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Collection of Fees:

Mr Tai briefed that collection was RM52,450 todate. Target is RM58,000 or 80%. Most of those still outstanding are from those residents who have already made their first payment. New payments have been encouraging.

Committee recorded its thanks to Mr Tai for his initiative and dedication in this matter. Committee to be more supportive of his actions to improve collection. The gotong royong will probably help improve collection.

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Gotong Royong:

An ad-hoc meeting was earlier held at Chairman’s residence to kick start the Gotong Royong activity. Date has been confirmed as 8 March 2009, between 8.00 am to 2.00 pm. We need to get at least 80% of the residents to participate.
MPAJ has given its full support; 6 contractors and their workers will be on hand to help with each lane. A short talk on denggi prevention is also scheduled.
Alam Flora will also be there. It will provide one High Pressure Tank to help clear the main drains, which is expected to be done a day earlier.
ADDK – will bring along approx 40 people to assist; they will be supervised by the ADDK senior staff. An anti-drug exhibition will be put up.
Pest control – rat repellants are not available, but fogging for mosquito have been requested for.
Tents/tables/chairs – will be provided by MPAJ and to be delivered on Saturday, 7 March. Official launch area will be the kawasan lapang adjacent to Hilir 5 and Hilir 6.
All other items/equipment needed to be delivered on Friday evening, to the backlane at the back of Raj’s house.
Tree planting – Committee to select suitable trees from the MPAJ nursery. A backhoe will be used to create holes for the tree planting on 6 March.
Official act of launch – tree planting by ADUN.

Sponsorship – current sponsorship is as follows:
1. Dr Ibrahim – cash RM100 or food of same value
2. KOP Security – RM400
3. MPAJ Zon 16 – RM2,000 – RM2500
4. ADUN’s office – RM300 – RM500
5. Ahli Parlimen Pandan – awaiting reply
6. Committee can suggest other contributors if possible
Fencing @ H6 – Committee to get quotations to fence up the kawasan lapang site near H5 and H6. With the fencing and if TNB completes its wall, the security should be at least 90% more secure.

Circulars – Circulars to be sent out via email as well as mail drop into residents houses. Will contain info on the gotong royong activity and to seek sponsorship from the residents.
Banners – Two banners at RM68 each will be put up by 27 Feb.
T-shirts for committee – Sally to help source for quotations; committee will pay for their own t-shirts.
Agenda – (details are as per the MPAJ Taklimat minutes). Painting of backlane gates to be part of the activities.
F & B – all meals will be pre-packed for distribution.
Committee members to be on hand to help with the equipment when it is transferred on Friday

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Title:

Mr Raymond Lee briefed the meeting on the status of this matter. A meeting with the PTG was held on 19 Feb. During the meeting, PTG informed that there are 2 options leading to the subdivision of titles.
First option, through surrender and realieanation of titles directly to respective house owners.
Second option, by way of subdivision of titles whereby titles will be registered in the developer’s name and subsequently re-transfer to the house owners.

The first option may result in additional premium imposed on the houseowners. The committee agreed that a letter will be forwarded to PTG to request for a formal meeting involving all the relevant parties to deliberate on the processes involved. Mr Raymond Lee will volunteer to prepare a draft for our chairman’s confirmation.

Mr Raymond Lee has also informed that Ambank Bhd will cooperate on the surrendering of master titles subject to proper request from the liquidators and their lawyer’s advice. Mr Raymond Lee also emphasized that for the whole process to be implemented successfully, our ADUN’s constant involvement will be necessary.

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Review Of Constitution:
To discuss after gotong royong

EGM & AGM:
To discuss after gotong royong.

Residents’ Carnival:
To KIV for now.

Next meeting:

Date : 3 April 2009 (Friday)
Time : 8.30 pm
Venue : No. 28, Hilir 4 (En Zailan’s Residence)

Meeting ended at 11.15 pm, with a word of thanks to the Committee members from the Chairman. Committee also recorded its thanks to En Redzuan for graciously allowing the meeting to be held at his residence.

Reviewed and Approved by:
……………………………….
En Faizal Mohammad Arshad
Chairman