Taman Sri Angsana Hilir Resident Association

Date  : 3 April 2009 (Friday) 
Time  : 8.30 pm 
Venue : En Zailan’s Residence, 28, Jalan Hilir 4

Meeting attended by:
Faizal Mohammad Arshad – Chairman (FMA)
Mohd Redzuan Hassan (RH)
Zailan Shaari (ZS)
Tai Seng Hook (TSH)
Sally Ng (SN)
Sundaraj (Raj)
Lu Ai Nah (LAN)
Azmi Abd Hamid (AH)
Mohd Yasin (MY)
Chan Shak Lun (CSL)
Haredas Suppiah (HS)
Thavamalar Muniandy (TM)

By invitation : En Shamsuri - KOP Security
En Shamsul - appointed contractor, Alam Flora
 

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Security:
Chairman highlighted that security patrolling and reporting had become inconsistent since the gotong royong. He also commented that the frequency in the change of guards was high. Theft and other disturbances have also increased. Weekly reports have not been submitted on time and patrolling has not been consistent. Those on duty at the guardhouse are not alert and are not monitoring the vehicle movements stringently. Committee expressed its worry that if this situation continues, any incident that occurs in the Taman will not be handled effectively. Committee also noted that the Hotline number was not working.

En Shamsuri of KOP was invited to explain/clarify matters.

En Shamsuri explained that internal issues within KOP was the main cause of these problems, including getting the Committee personally involved. He will look into the matter with urgency and will find a resolution soonest possible.

As these issues were affecting the patrol and quality of work, Committee requested that a proper SOP and workflow be created for our Taman and that the guards adhere to this. Committee too will be able to monitor the guards better.

Additionally, with immediate effect, the guards will have a table outside the guardhouse to enhance monitoring during the nights. They will record all vehicle numbers of cars without stickers coming into the Taman after midnight. Weekly reports must be submitted to the Chairman in a timely manner.

In the meantime, En Abdul Rahman has been appointed the new Supervisor in Charge; he is contactable at 013 – 641 516.

Chairman said that 2 committee members will be appointed to supervise and monitor the guards and their duties; one for H3 & H4 and another for H5 & H6. To be discussed at next meeting

 

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Cleanliness of the Taman:

 

En Shamsul, an appointed contractor of Alam Flora was invited to explain the contractor’s role and responsibilities in maintaining the cleanliness of the Taman. Committee noted that the cleanliness around the Taman had improved and the workers were seen to be more hardworking.

1. Sweeping – MPAJ contract states that it needs to be done only 2 times a month but En Shamsul said it is done for frequently for our Taman.
2. Cleaning of drains – simple cleaning can be done for all the smaller drains around the Taman. The H6 drain is very difficult to clean due to the massive amount of garbage. Flow is not smooth. He will try to liaise with Alam Flora or MPAJ directly for assistance.
3. Usage of the HPT to clear main drains – not effective as the drainage structure is not good and smooth. Backflow occurs almost immediately after cleaning resulting in clogs. There is too much debris and dried cement from renovation works that affect the cleaning, even with the HPT.
4. Contractors will not clear household rubbish.
5. They will help to clean the cat droppings along the emergency lanes.
6. Cleaning of backlanes – will help if residents can get the gates open.
7. Rats/rodents problem – there is no allocation for the contractor for rat poison. But En Shamsul will look into it and see how best he can assist.

En Shamsul to provide the committee with his contact number and schedules for grass cutting, sweeping, cleaning and collecting rubbish (grass and drain). This schedule will be communicated to the residents who will be ale to move their cars from the road shoulders and keep the backlane gates open during the cleaning works.

Any other communication meant for the residents can be passed on to the committee who will then circulate it to the residents.

 

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Gotong Royong Updates & Fees Collection:

 

Mr Tai presented his statement for the gotong royong. Still outstanding was the money from the ADUN. Chairman will follow up on this.
Fees collection was only at 76% and still short of 7 houses from the previous collection.

Chairman added that he needed help with H3 collection. Decision was made to improve the security situation first before commencing next round of collection.

 

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Title Issues:
Chairman updated committee on his meeting with PTG (details mentioned in Chairman’s updates via email).
• In the meeting, Head of PTG said he will assist to identify who is the right person to handle our Taman’s issues – either Insolvency or PTG itself.
• He will seek legal advice on the Insolvency Act to get the right information as well as to find out the limits of his authority in managing this matter.
• He will call for a meeting by end of the month with Ler Lum, our Association, AmBank, MPAJ and Insolvency to discuss and resolve this matter. Chairman to follow up.
• MPAJ needs to be present as they have all the details related to the property. Chairman will try to get a copy of this information and forward it to PTG for their perusal.

 

Chairman had explained to PTG that the residents were already paying a premium on their properties in the form of quit rents; in some cases, it is a huge burden on the residents. If the sub-division goes ahead, some residents may not be able to afford to pay for additional costs.
Waiver of premiums/fees may be possible as a precedent has already been set; PTG will assist with this.

 

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Review Of Constitution; EGM & AGM:

1. Committee to discuss this further with Mr Raymond Lee on these matters. Meanwhile, Mr Haredas is appointed as the Ad-hoc Committee Head to oversee the planning and execution of the EGM/AGM. He is to appoint other members to this committee.
2. External Auditors to be appointed to verify and validate Association’s accounts. To source for a suitable party to do this with reasonable fees.
3. The EGM/AGM will be held at the kawasan lapang near H5, H6. Tents to be sourced from the office of the Ahli Parlimen Pandan. Chairman has proposed inviting Datuk Ong Tee Keat to officiate at the event. His PA had indicated that they may want to be more involved in our Taman’s activities.
4. To also invite the Rukun Tetangga Kawasan Ulu Langat. If the Association is invited to join the Rukun Tetangga, we may be able to apply for an activity centre as well as other form of assistance in terms of equipment for security patrol. Committee unanimously agreed to register as part of this Rukun Tetangga.

 

 

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Resignations & Appointments:
Puan Nik had tendered her resignation as Assistant Treasurer but to remain as ordinary member. Committee agreed to allow to take rest during her pregnancy and to give her enough time to recover from her health problems. Committee will manage as it is for now.

 

Security Monitoring – to appoint 2 members to oversee the security patrol/guards; 1 for H3, H4 and 1 for H5, H6. To discuss at next meeting.

 

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Other matters:

1. En Tahir – several committee members had met him for a dialogue with a positive outcome.
2. Tree cutting – MPAJ has cut down the trees near TNB but they are not responsible for the fruit trees at residents’ houses. Owners will have to bear their costs. Committee to officially inform the resident in H4 on this matter and to get him to trim/cut the tree.
3. Fencing at the kawasan lapang – latest quotation obtained was for RM7000. Committee agreed to complete fees collection first and then to discuss this matter later.

 

 

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Next meeting:
Date : TBA
Time : 8.30 pm
Venue : TBA

 

 

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Meeting ended at 11.130pm, with a word of thanks to the Committee members from the Chairman. Committee also recorded its thanks to En Zailan for graciously allowing the meeting to be held at his residence.